ICT Procurement Advisor x 2
Introduction
The Department of Education is seeking up to two (2) experienced ICT Procurement Advisors to provide services to the Information and Technologies Branch, for a period of six (6) months with possible extension for a further (6) six months.
Branch Overview
The department is committed to ensuring Queenslanders have the education and skills they need to contribute to the economic and social development of Queensland. The department delivers world class education services for people at every stage of their personal and professional development. The department is also committed to ensuring its education systems are aligned to the state’s employment, skills and economic priorities. The department is a diverse organisation with the largest workforce in the state.
Organisational Overview
People, Information and Communication Services consists of Information and Technologies Branch, Human Resources and Strategic Communication and Engagement. People, Information and Communication Services has a shared focus on delivering trusted, efficient and effective people, information and communication services to enable Equity and Excellence: realising the potential of every student and to support and enhance the delivery of high-quality services for Queenslanders.
Procurement and Facilities Services is responsible for providing corporate leadership, governance and procurement services that efficiently support departmental operations to align with the department’s Strategic and Corporate Procurement Plans and achieve the objectives of the Queensland Procurement Policy.
Procurement and Facilities Services comprises of four categories of operations: Information and Communication Technology (ICT), General Goods and Services (GGS), Building, Construction & Maintenance and Capability.
The ICT Category provides advice and support to the department in delivery of ICT procurement and contract management activities. The Information and Technologies Branch is a primary client of the ICT Category.
Key Duties and Responsibilities
As the ICT Procurement Advisor you will have responsibility for the following:
- Provide and assist in the delivery of quality procurement advice and services for procurement planning activities including sourcing documentation development, release and evaluation processes and contract negotiation, formation, management and administration activities.
- Provide advice to clients in a relevant, timely and accurate manner on matters relating to the procurement function.
- Maintain a detailed documentary record of procurement processes, decisions and contractual arrangements undertaken ensuring the audit trail is adequately maintained and documented for probity, accountability and audit purposes.
- Ensuring procurement processes have been undertaken in accordance with departmental policies and procedures, and the Queensland Procurement Policy.
- Research and prepare submissions, reports, briefing materials and correspondence.
- Contribute to a high level of professional practice in the Procurement Services Branch by maintaining a good knowledge of contemporary procurement strategies, policies and practices and an awareness of Government priorities and initiatives that have implications for the procurement function.
Required Skill sets
- Strong working knowledge of Queensland Government’s Procurement Policy or equivalent, processes, legislation, tender and contracting procedures.
- Strong working knowledge of the Queensland Information Technology Contracting (QITC) Framework.
- Well organised, able to multi-task with demonstrated ability to work well under pressure, effectively manage competing priorities and remain agile in a fast-paced working environment.
- Excellent oral communication and writing skills, with well-developed interpersonal skills, negotiation and conflict management skills, prepare complex procurement documentation and reports and engage with team members and departmental staff.
- Demonstrated high level of computer literacy, including standard office software packages as such MS Office products.
- Previous experience with ICT procurement projects.
Quotation Process and Timeframes
Respondents are required to provide a detailed response for each candidate that demonstrates their proficiency against each of the Key Duties and Responsibilities and Required Skills Sets outlined above, supported by a current curriculum vitae (CV).